Schedule and manage exams

By the end of this guide you'll schedule an exam on your calendar, link it to a grading sheet, and keep materials and plans with it.

What an exam is in GapFiller

An exam is a lesson whose type is set to Exam (Assessment or test session). It uses the same school, subject, class, date and time as any other lesson — only the type changes.

When you save an exam, GapFiller creates a linked assessment with a grading sheet so you can enter marks for the class.

Exams also:

• Appear on the Calendar with a graduation-cap icon (and planned / to grade / graded hints)
• Open with the same tabs as lessons (Details, Homework, Materials, Todos, Curriculum)
• Can be marked Prepared, moved or deleted like any lesson
• Show up on the Exams Timeline — see Use the Exams page

For an oral or homework mark without a calendar slot, use Add assessment on the Exams page instead.

Schedule an exam from the calendar

You need a lesson on the day of the test (create one, use a timetable slot, or click New exam from the Exams page).

1. 1

   Open the lesson

   Go to the Calendar and open the lesson that will be the exam.

2. 2

   Change the type to Exam

   Click the type chip (it usually says Lesson). Choose Exam — Assessment or test session.

   

3. 3

   Add the title and plan

   On the Details tab, set a clear title (e.g. “Unit 3 written test”) and write what you need in the plan.

4. 4

   Save

   Click Save Changes. Until you save, the exam block may say Save this exam to set up the grading sheet.

5. 5

   Set grading options and open the sheet

   After saving, use the exam block for Kind, Max points, Grade scale and Correction due. Click Open grading sheet when you are ready to enter marks.

   

Turn an exam back into a lesson

Open the type chip and choose Lesson. If marks already exist, GapFiller asks Turn this exam back into a lesson? — existing marks stay as an ad-hoc assessment (they are not deleted). Confirm with Turn into a lesson.

How exams look on the calendar

Exams use the same colours as your school/subject lessons, plus a graduation-cap icon so you can spot them in Day, Week, Month and Stream views.

You can drag an exam to another slot the same way you reschedule a lesson. Title and date changes stay in sync with the grading sheet.

Find only exams

Use the calendar Event Types filter:

1. Open filters on the calendar
2. Under Event Types, leave Exam on (and turn off Lesson / Personal Event if you want a clean list)

Combine that with school, subject or class filters when you teach several groups — or use the Exams Timeline for a grading-focused list.

Materials and preparation

Attach the blank paper, answer key or seating chart on the Materials tab. On Todos, add reminders such as “Print 28 copies” or “Finish marking by Friday”. Mark the exam Prepared when everything is ready.

For the full library and cloud import (Pro / Lifetime), see Upload and organise materials and Connect Google Drive and OneDrive.

Plan exams in a curriculum

When you build a curriculum, you can set a topic’s type to Exam. When you apply the curriculum to calendar lessons, the exam type comes with the topic — and each applied exam gets its grading sheet when saved.

Delete an exam

Open the exam and delete it like any lesson. If it belongs to a recurring series, choose carefully whether to delete only this date or following / all events.

What's next?

• Set up your class roster — add names before you grade
• Enter grades on the grading sheet — mark the whole class
• Use the Exams page — Timeline, New exam and Add assessment
• Use the class gradebook — averages across assessments