By the end of this guide you'll know how to schedule an exam on your calendar, find it quickly, and keep the paper and plan with it.
What an exam is in GapFiller
An exam is a lesson whose type is set to Exam (Assessment or test session). It uses the same school, subject, class, date and time as any other lesson — only the type changes.
Exams:
- Appear on the Calendar with a graduation-cap icon
- Open with the same tabs as lessons (Details, Homework, Materials, Todos, Curriculum)
- Can be marked Prepared when you're ready
- Can be moved or deleted like any lesson
There is no separate Exams page. You create and manage exams from the calendar (and from exam-type topics in a curriculum).
GapFiller does not grade students or track marking completion. Use the exam’s plan, materials and todos for your own marking workflow — or the Grade Calculator when you need to convert scores.
Schedule an exam from the calendar
You need a lesson on the day of the test (create one, or use a slot from your timetable).
- 1
Open the lesson
Go to the Calendar and open the lesson that will be the exam.
- 2
Change the type to Exam
Click the type chip (it usually says Lesson). Choose Exam — Assessment or test session.
Open the type chip and choose Exam — Assessment or test session - 3
Add the title and plan
On the Details tab, set a clear title (e.g. “Unit 3 written test”) and write what you need in the plan — objectives, seating, timing, reminders for you.
- 4
Save
Click Save Changes.
To turn it back into a regular lesson later, open the same chip and choose Lesson.
How exams look on the calendar
Exams use the same colours as your school/subject lessons, plus a graduation-cap icon so you can spot them in Day, Week, Month and Stream views.
You can drag an exam to another slot the same way you reschedule a lesson.
Find only exams
Use the calendar Event Types filter:
- Open filters on the calendar
- Under Event Types, leave Exam on (and turn off Lesson / Personal Event if you want a clean list)
Combine that with school, subject or class filters when you teach several groups.
Materials and preparation
Attach the blank paper, answer key or seating chart on the Materials tab (Add Material — upload, choose from Files, or link a URL). For the full library and cloud import (Pro / Lifetime), see Upload and organise materials and Connect Google Drive and OneDrive.
On Todos, add personal reminders such as “Print 28 copies” or “Finish marking by Friday”. Mark the exam Prepared when everything is ready — the same toggle you use for lessons.
Plan exams in a curriculum
When you build a curriculum, you can set a topic’s type to Exam. That topic shows as an exam in the topic list.
When you apply the curriculum to calendar lessons, the exam type comes with the topic — so midterms and finals stay marked as exams without changing each lesson by hand.
Delete an exam
Open the exam and delete it like any lesson. If it belongs to a recurring series, GapFiller may ask whether to delete only this date or following / all events — choose carefully.
What's next?
- Create, edit and delete lessons — dates, times and the prepared toggle
- Assign and track homework — give work due on a later lesson
- Apply a curriculum to your calendar — push exam topics onto real dates