By the end of this guide you'll have student names on your classes so you can grade exams and open the class gradebook.
Prerequisites
Create at least one school, subject and grade (class) under School Settings.
What the roster stores
GapFiller keeps names only — no email, birth date or parent contacts. Rosters are yours: another teacher’s students never appear on your classes.
Use the roster for:
- Entering marks on a grading sheet
- Reading averages in the gradebook
- Picking a random student from the class in Teacher Tools
Add students to a class
- 1
Open School Settings
From the sidebar, open School (page title School Settings), then the Grades tab.
- 2
Open the class
Click the grade you want (or the student-count chip on the card). Scroll to the Students section.
- 3
Paste or type names
In Add students — one name per line, paste a column from a spreadsheet or type names. Tabs and semicolons are fine. You can add up to 200 names at once.
Paste a column from a spreadsheet — one name per line — then click Add - 4
Click Add
Click Add (or press Ctrl+Enter / Cmd+Enter). Duplicates are skipped; an archived student with the same name is restored instead of duplicated.
Rename, archive and delete
| Action | When to use it |
|---|---|
| Rename | Fix a spelling mistake — click the name, edit, save |
| Archive | The student left the class but already has marks |
| Restore | Bring an archived student back onto new sheets |
| Delete | Only if the student has no marks — otherwise GapFiller asks you to archive |
Archived students stay off new grading sheets and pickers, but their history remains and they appear greyed in the gradebook. Use Show archived / Hide archived to toggle that list.
Students with grades cannot be deleted. Use Archive instead — the button hint says Has grades — archive instead.
Copy students from another class
If you teach the same group in more than one subject (e.g. Maths 3A and Physics 3A), copy instead of retyping:
- Open the destination class → Students
- Under Copy students from another class, choose the source class
- Click Copy
Names already on the destination class are skipped.
What's next?
- Schedule and manage exams — put a test on the calendar and open its grading sheet
- Enter grades on the grading sheet — mark the whole class after the exam
- Use the class gradebook — see averages across assessments