By the end of this guide you'll upload files to GapFiller, find them quickly, and attach them where you teach.
Open Files
From the sidebar, open Files. The page title is File Management — manage lesson materials, exams and curriculum resources.
You'll see three tabs across the top:
| Tab | What it is |
|---|---|
| File Management | Your GapFiller library (uploads + imports) |
| Google Drive | Browse and import from Drive (Pro / Lifetime) |
| OneDrive | Browse and import from OneDrive (Pro / Lifetime) |
This guide covers the File Management tab. For cloud connections, see Connect Google Drive and OneDrive.
Upload from your computer
On File Management, click Upload (or Upload Files).
Choose one or more files. Supported types include documents (PDF, DOC, DOCX), images (JPG, PNG, GIF), presentations (PPT, PPTX), spreadsheets (XLS, XLSX) and more.
Filenames must stay within the length limit. If a name already exists, GapFiller warns you before you proceed.
Storage usage appears on the page (Storage:). Plans have different limits — upgrade from Subscription if you need more space.
Find and organise
- Search files… — find by name
- Filters — schools, subjects, grades, file type, date range
- Source — All, Local, Google Drive or OneDrive (handy after you import from the cloud)
Tags
Use Tags to label materials (e.g. “worksheet”, “exam paper”). You can add or remove tags on one file or on a selection (Add Tags to Selected / Remove Tags from Selected), and Manage Tags to create colours and names.
Preview, rename, download, delete
On each row you can Preview, Rename, Download or Delete. Select several files for bulk delete when you clean up.
Attach materials to a lesson
From Files
- Select one or more files
- Click Add to Lesson
- Choose the lesson and Attach Files
From a lesson (or topic)
Open a lesson → Materials tab → Add Material. You can upload a new file, choose from Files, or paste a link. Curriculum topics work the same way when you edit a topic’s materials.
The Associations column shows where a file is used (lesson, exam, curriculum topic).
What's next?
- Connect Google Drive and OneDrive — import from the cloud on Pro and Lifetime
- Create, edit and delete lessons — Materials tab on each lesson
- Create a curriculum and store your teaching plans — attach files to topics