Teaching in two schools usually means two logins, two shared drives, and two incomplete memories of what you already prepared. The fix is not “be more disciplined with folders.” It is to keep one personal system that owns your plans, while still using each school’s LMS for grades and hand-ins.
How should you organize lesson plans across two schools?
Keep a single personal teaching workspace for calendar, materials and curriculum. Tag or separate by school and class inside that workspace. Use each school platform only for what the institution requires. That way a Wednesday at School A and a Thursday at School B live on one timeline — and last year’s worksheets stay findable when you teach the same topic again.
Why two-school planning breaks
- School Drive folders are excellent until you lose access or mix naming conventions.
- Paper planners do not show conflicts across two timetables.
- Separate Docs for each school duplicate the same topic twice.
- End-of-term pacing fails when you count “weeks left” instead of lessons left for each class.
A simple multi-school system
1. One calendar, multiple schools
Put every class meeting on one calendar. Color by subject or by school — whichever you scan faster on Monday morning. If a tool can store more than one school profile, use it so filters stay clean.
2. Materials attached to the lesson, not the folder
When you prepare a worksheet, attach it to that lesson or curriculum topic. Searching “School B / 3B / fractions” in a nested Drive tree is slower than opening the lesson you taught last March.
3. Reuse a curriculum sequence per subject
Keep one topic sequence for Math 8 even if you teach it in two buildings. Adapt dates to each timetable; do not rewrite the sequence from scratch for each school.
4. Count real lessons left — per class
A six-week stretch is not the same number of lessons for a Monday/Wednesday group and a Tuesday/Friday group. Use a lessons left calculator before you compress a unit.
What to keep outside the school LMS
School Classroom / registro tools are for students and admin. Your multi-year archive — plans, slides, gap-fills, rubrics — should live where you own the account. See personal teaching workspace vs school-wide tools and how to keep an archive when you change schools.
Where GapFiller fits
GapFiller is built as a personal teaching workspace: multiple schools and classes, timetable-generated lessons, materials on lessons, curricula you reuse yearly. It does not replace each school’s LMS — it stops your planning from fragmenting across them.
If you want the longer organization playbook (even for one school), read How to organize lesson plans.
